Last updated: October 2026 — Editoria, operated by Function Labs
The short version: We store your manuscript content in your account to provide your workspace. Before the first AI request, Editoria asks for your permission to send the text and project context needed for the feature to Base44's AI processing service and its configured model providers. Guest chapter analysis currently uses Google Gemini. We never sell your manuscript or use it for advertising. You own your work completely.
Editoria is operated by Function Labs. For GDPR purposes, Function Labs is the Data Controller for personal data collected through this Service.
Account data: Your name and email address, collected when you create an account.
Manuscript content: The text you submit for editing, chapters uploaded to projects, and the resulting edited output. This is stored in your account so you can access your Documents library and Book projects.
Book Bible data: Characters, locations, timelines, relationships, and lore entries extracted from your manuscript (either automatically via AI analysis or manually created by you) are stored as part of your Book project for continuity checking and project reference.
Book preferences: We may store project-level preferences you provide, such as target reader market, preferred English style, genre, and book voice/setting, so that Editoria can apply consistent editorial guidance across your manuscript.
Submission Toolkit data: Query letters, synopses, author bios, and submission records that you create or generate are stored in your account for project management and tracking.
Usage data: Basic information about how you use the Service (e.g. number of edits, editing modes used, features accessed) — used only for improving the Service and never sold.
Payment data: Website subscriptions are processed by Stripe. Subscriptions purchased in the iOS app are processed by Apple through In-App Purchase. Function Labs does not receive or store your full card details; we receive purchase/subscription status and identifiers needed to provide paid access.
Your manuscript is not used to train AI models where supported by the configured provider terms. It is sent to approved AI-processing providers solely to produce your edited output, Book Bible entries, and publishing materials. It is not manually reviewed by Function Labs staff unless you voluntarily share it in a support request.
Before Editoria sends manuscript text or project context for an AI request, we ask for your explicit permission. If you choose “Not Now”, that AI request is not sent. When you allow AI processing and use an AI feature, the text and context needed for that request are processed through Base44's AI service and its configured model providers; guest chapter analysis currently uses Google Gemini. Provider handling remains subject to the applicable service and data-processing terms.
The resulting files (original and edited text, generated Book Bible entries, synopses, query letters) are stored in your account behind access controls. They are not publicly indexed or made available to other Editoria users. Service providers may process or store data where necessary to operate the Service.
We do not employ humans to review manuscript content. No one at Function Labs reads your work.
Under UK GDPR and EU GDPR, we process your data on the following legal bases:
Contract performance: Processing your manuscript and managing your account are necessary to deliver the Service you have contracted for.
Legitimate interests: Basic usage analytics to maintain and improve the Service.
Legal obligation: Retaining transaction records as required by applicable law.
We retain your account and document data for as long as your account is active. You can initiate account deletion directly in Settings. We aim to complete deletion of account data, manuscript content and associated stored files within 30 days. Transaction records and limited records required for tax, legal or dispute purposes may be retained only for the applicable retention period.
If you are located in the UK or EU, you have the following rights:
Right of access: You can request a copy of the personal data we hold about you.
Right to rectification: You can ask us to correct inaccurate data.
Right to erasure: You can ask us to delete your data ("right to be forgotten"). Signed-in users can initiate account deletion directly from Settings. We aim to complete the request within 30 days.
Right to restrict processing: You can ask us to pause processing your data in certain circumstances.
Right to data portability: You can ask for your data in a portable format.
Right to object: You can object to processing based on legitimate interests.
To exercise any of these rights, email support@functionlabs.co.uk. We will respond within 30 days.
Stripe: Processes subscriptions purchased on the Editoria website.
Apple: Processes subscriptions purchased through In-App Purchase on iOS.
Base44 and configured AI model providers: When you explicitly allow AI processing and request an AI feature, the text and project context needed for that request are processed through Base44's AI service. Guest chapter analysis currently uses Google Gemini. We use these services only to provide the requested Editoria feature.
We do not sell your data to third parties. Ever.
All data is transmitted over HTTPS. Documents are stored with access controls that ensure only you can access your files. We follow industry-standard security practices and conduct regular reviews of our data handling processes.
Your data may be processed on servers outside the UK or EU as part of AI processing. Where this occurs, we ensure appropriate safeguards are in place (such as Standard Contractual Clauses or equivalent mechanisms) as required by UK GDPR.
We use only essential cookies required for authentication and session management. We do not use tracking cookies, advertising cookies, or any third-party analytics cookies.
We will notify you of material changes to this Privacy Policy via email. The date at the top of this page reflects the most recent update.
For any privacy concerns, email us at support@functionlabs.co.uk. If you are unsatisfied with our response, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.